Taking control of the grey fleet

Staff owned cars that are used occasionally for business (the 'grey' fleet) is possibly the area of greatest risk for any organisation. Our Document Management service is designed to help you address this risk. We check the validity of insurance and MOT documents held by employees who drive their own vehicles on your company business. The service is linked to our Licence Checking, and helps you meet 'duty of care' obligations under HSE regulations regarding 'Cash For Car/Opt Out' vehicles.

You submit a data request form identifying drivers whose insurance and MOT documents need to be checked. We receive copies of the documents requested from the drivers. Checked results are then made available to you and can be accessed instantly online. Prior to expiry or renewal, you will be contacted automatically to ensure renewed copies of documents are presented in good time. Drivers are automatically asked about their vehicle status when contacted via AA Licence Checking, so 'Opt Out' vehicles are immediately identified.

• Meet your ‘duty of care’ obligations
• Reduce ‘Opt Out’ exposure – by ensuring such vehicles have valid legal documentation
• Save time and administration costs – by removing the need to check documentation manually and set up a reminder system
• Reduce or eliminate legal, financial and operational risks in situations where drivers might use vehicles without valid documentation
• Provide accurate, easily accessible online information about drivers' status
• Ensure a continual improvement plan– with data fed into our central information system